Data retention summary

This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.

Site

Category

Educational activities and related performance data

This follows requirements to retain student data for the duration of their studies. A three-year expiry is set automatically. Students undertake to extend this by communicating their need and consent for data retention until they leave the university. Performance data required to be shared with the university's performance record databases will be shared within the deadlines set by the university for submission.


Purpose

Student qualification data requirements

In line with university requirements for evidence of academic achievement

Retention period
3 yıl
Lawful bases
Legal obligation (GDPR Art 6.1(c)) Processing is necessary for compliance with a legal obligation to which the controller is subject
Vital interests (GDPR Art. 6.1(d)) Processing is necessary in order to protect the vital interests of the data subject or of another natural person
Public task (GDPR Art. 6.1(e)) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Sensitive personal data processing reasons
Protection of vital interests (GDPR Art. 9.2(c)) Processing is necessary to protect the vital interests of the data subject or of another natural person where the data subject is physically or legally incapable of giving consent

Users

Category

Educational activities and related performance data

This follows requirements to retain student data for the duration of their studies. A three-year expiry is set automatically. Students undertake to extend this by communicating their need and consent for data retention until they leave the university. Performance data required to be shared with the university's performance record databases will be shared within the deadlines set by the university for submission.


Purpose

Student qualification data requirements

In line with university requirements for evidence of academic achievement

Retention period
3 yıl
Lawful bases
Legal obligation (GDPR Art 6.1(c)) Processing is necessary for compliance with a legal obligation to which the controller is subject
Vital interests (GDPR Art. 6.1(d)) Processing is necessary in order to protect the vital interests of the data subject or of another natural person
Public task (GDPR Art. 6.1(e)) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Sensitive personal data processing reasons
Protection of vital interests (GDPR Art. 9.2(c)) Processing is necessary to protect the vital interests of the data subject or of another natural person where the data subject is physically or legally incapable of giving consent

Course categories

Purpose

Retention period
No retention period was defined

Courses

Purpose

Retention period
No retention period was defined

Activity modules

Purpose

Retention period
No retention period was defined

Blocks

Purpose

Retention period
No retention period was defined